Privacy

Talentify Inc. (“Company”, “we”, “us”, or “our”) is committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at information@talentify.io. When you visit our websites Talentify.io and app.talentify.io, use our services, or use the Talentify Job Advertising Hub tools in ChatGPT or Claude, you trust us with your personal information. We take your privacy very seriously. In this privacy policy, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our Sites and our services. This privacy policy applies to all information collected through our website (such as Talentify.io), and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the "Services"). Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us. What Personal Data (“Your Personal Data”) are we Collecting? - Data that you (“You”, “Your”) input during the application process or job alert creation (contact information, experience and education, attachments, screening questions answers). - Your IP Address is used but not saved, except in our hosting provider's request logs for the Talentify Job Advertising Hub tools (see that section). - Cookies, which allow us to know how our services are accessed and used (i.e. the pages of our website that You visit, which career sites and job boards You visit, which application processes You have started). What is the Purpose of Collecting Your Personal Data? - Help You manage Your job opportunities: when You apply to one of our Customers, You have access to an application link where You can find Your profile information and applications information. In this case we are the data controller - Help our customers (“Customer”) find their next hires : when You apply, our Customer (the recruiter or hiring manager or interviewer) can consider You for any job opportunities they have and can use any Talentify tools to track, manage and make a decision. In this case, the Customer is the data controller. - Receive jobs suggestions available from and through Talentify. - Conduct surveys: Talentify may also contact You via surveys to conduct research about Your opinion of current or future Talentify functionalities and user experience. - Improve and develop services and products: Talentify may use the Personal Data to improve and develop its services and products to the extent this is necessary. Because Talentify and its affiliates (“Talentify”) offer You real choice and control over how You use Your Personal Data, and wants to build trust and engagement with You, consent is the legitimate basis for processing Your Personal Data. You can withdraw Your consent at any time by withdrawing (quitting) Your application. This will stop any further processing of your data for job opportunities by Talentify, where Talentify is the data controller. Further more you can follow the do not sell my information and CCPA protocols provided on the Talentify.io Site. Talentify is not a headhunting company. We only provide a talent acquisition technology to our customers and the services to You as mentioned above. How Your Personal Data will be used? - Your profile will be made available and visible to the Customer to which you applied for a job. - In order to provide world-class services to You and the Customer, Talentify uses third-party providers to help perform statistical analysis, technical support and data hosting. - Your Personal Data might be transferred to a third-party vendor with whom the Customer has a relationship with (for example, in the case of an assessment, video interviewing, onboarding, etc.). The responsibility to comply to the Data Protection laws falls on the Customer, not Talentify. - Your application information will be collected by Talentify and be made available to You through Your application link. - Talentify will never sell, rent, or lease Your collected Personal Data. How can You self-manage Your Personal Data? - app.Talentify.io issues you a personal apply link: You can see Your profile and the application You’ve made there - Right to rectification: You can modify Your profile by going to the profile section in Your application. - Right to object to processing: You can decide to not apply via Talentify and withdraw or quit via email or text communication - Right to restriction of processing: Your Personal Data will be used solely for the purpose of recruiting and You can decide whether or not You create an application. - If You have any questions on how Your Personal Data is used or how You can self-manage Your Personal Data, feel free to contact information@talentify.io Talentify Job Advertising Hub tools (ChatGPT and Claude) The Talentify Job Advertising Hub is a set of free tools that work inside ChatGPT and Claude. They need no account and never ask for your name, email address or other contact details. What each tool receives: - Job posting rules: the work location (country, state or province, and a city where relevant) and, if you give them, the employer's number of employees, whether it is a federal contractor, and whether it uses AI to screen applicants. - Posting competitiveness: an occupation code chosen by your assistant, the pay you state, and the state or province. The job posting text stays with your assistant and is not sent to us. - Hiring funnel diagnosis: the counts, dates and hiring target you provide. We use the information you send to these tools only to answer your request and to keep the tools secure and available. Where a legal basis is required, we rely on our legitimate interest in providing and protecting the tools you choose to use. We do not store them, and no outside AI model processes them. Please do not include personal data about candidates or employees; the tools do not need it. For each request we log the tool used, the platform (ChatGPT, Claude or other) and the region. Our hosting provider, Vercel Inc., also records your IP address and request details to serve the request and protect against abuse, and keeps these logs for up to 1 day. These tools do not use cookies. Each answer includes a link to talentify.io that tells us which tool and platform the visit came from. Anything you submit on our website is covered by the rest of this policy. How ChatGPT and Claude handle your conversation is governed by OpenAI's and Anthropic's own policies. The tools give general information, not legal advice. The tools are intended for employers and recruiters. They are not directed to children under 13 and do not knowingly collect personal information from them. Questions: support@talentify.io Tracking Cookies Talentify may use “cookies” to help You personalize Your online experience. A cookie is a text file that is placed on Your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to Your computer. Cookies are uniquely assigned to You, and can only be read by a web server in the domain that issued the cookie to You. One of the primary purposes of cookies is to provide a convenience feature to save You time. The purpose of a cookie is to tell the Web server that You have returned to a specific page. For example, if You personalize Talentify pages, or register with Talentify site or services, a cookie helps Talentify to recall Your specific information on subsequent visits. This simplifies the process of recording Your Personal Data, such as Login information. When You return to app.talentify.io, the information You previously provided can be retrieved, so You can easily use the Talentify features that You customized. You have the ability to accept or decline cookies. Retention of Your Personal Data A Customer, to which you have applied for a job through Talentify’s services, may decide which data retention period they observe to comply with its legal obligations (for example, if they are required to retain Your Personal Data to comply with applicable local laws) and resolve disputes. Talentify will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. Your Privacy Rights This section provides additional information about the personal information we collect and the privacy rights available to our users. Depending on where you live, applicable privacy and data protection laws may provide you with specific rights regarding your personal information. For more information about the personal information we collect, including the categories of information and sources from which it is obtained, please see the "What Personal Data are we Collecting?" section above. We collect and use this information for the business and commercial purposes described in the "How Your Personal Data will be used?" section above, and we may share it with the categories of third parties described in the "Disclosure of Your Personal Data" section below. Talentify does not sell personal information as that term is defined under applicable privacy laws, including the California Consumer Privacy Act ("CCPA"), and we will not sell personal information where applicable law requires us to provide users with the right to opt out without first providing that right. Please note that we may use third-party cookies and similar technologies for advertising and analytics purposes, as described in the Tracking Cookies section above. Subject to applicable law and certain limitations or exceptions, users may have the right to request access to or information about the personal information we maintain about them, including how that information is collected, used, and disclosed. Users may also have rights to request correction or deletion of their personal information, obtain a copy of their personal information, object to or restrict certain processing activities, withdraw consent where processing is based on consent, and opt out of the sale, sharing, or use of personal information for certain advertising purposes where such rights are provided by applicable law. Talentify will not unlawfully discriminate against users for exercising their privacy rights. All users may submit a privacy request at https://app.talentify.io/do-not-sell-my-information. We may need to verify your identity before processing certain requests using information associated with your account, such as your email address. In some circumstances, additional information or identification may be required to verify a request. Where permitted by applicable law, users may also designate an authorized agent or representative to submit a request on their behalf. California residents may have additional rights under the CCPA and related California privacy laws. For additional information regarding rights specifically available to California residents, please visit our California Privacy Policy at https://app.talentify.io/ccpa-privacy-policy. Security of Your Personal Data Talentify uses industry-standard technologies when transferring and receiving consumer data exchanged between Talentify and third parties to help ensure its security. Talentify’ website has security measures in place to protect the loss, misuse and alteration of information. Personal Data may be hosted on servers maintained by Amazon Web Services and subject to their security safeguards, which are continuously audited, with certifications from accreditation bodies across geographies and verticals. You can read more about Amazon Web Services’ security and compliance at https://aws.amazon.com/compliance/. The Talentify Job Advertising Hub tools are hosted by Vercel Inc. Changes to our Privacy Policy We reserve the right to change this Privacy Policy and our Terms of Use at any time. We will notify You of significant changes to our Privacy Policy by sending a notice to the primary email address specified in Your account or by placing a prominent notice on our site. Significant changes will go into effect following such notification. Non-material changes or clarifications will take effect immediately. We encourage You to check our site and this Privacy Policy for updates. Disclosure of Your Personal Data Talentify may disclose Your Personal Data, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Talentify or the site; (b) protect and defend the rights or property of Talentify; and, (c) act under exigent circumstances to protect the personal safety of users of Talentify, or the public. Mobile opt-in data is not shared with third parties. Inquiries – How to Contact Us? If You have any queries related to one of Your applications for our Customer, please contact them directly. You will find the Customer’s contact shown in the communications they send you. If You have any further queries, please send an email to: information@talentify.io Talentify will respond in a timely manner. In case of unresolved privacy or data use concern, You have the right to lodge a complaint with Your data protection supervisory authority. ******* Talentify, Inc. 37 N Orange Avenue Suite #222 Orlando, Florida, 32801 USA +1 407 502 2811